It is a straightforward task to automate the saving of your email attachments to a variety of locations. You aren’t limited to saving your attachments to a local shared folder, it’s possible to save to a Microsoft OneDrive service, Google Drive, Dropbox, even a SharePoint document Library!
Let me introduce you to Microsoft Power Automate (previous Microsoft Flow). Power Automate is a cloud-based service that makes it super simple to automate common tasks and business processes across your applications and services.
If you are a Microsoft Office 365 customer, then a Microsoft Power Automate plan is included with your license.
Once you have logged into your http://www.office.com account, you will see your list of applications available from the app launcher icon in the top left of your screen. You may need to click on “All Apps ” to see the Power Automate icon. If you can't see it, click on Search and type in Power for it to come up in search list.
Click on Templates from the Banner Menu
Odds are you’ve already found an amazing list of possibilities. That’s right, there’s an entire world of productive goodness in Power Automate, only a click of a button away - To-Do lists, Notifications, etc. But let’s get those attachments from our email stored away securely in a cloud of our choosing.
Select “Email” from the list of available Flows
You will probably find that the top selection is “Save Office 365 email attachments to OneDrive for Business “. Let’s choose that one.
Now you can have easy access to your Office 365 email attachments from OneDrive for Business.
All attachments sent to your Office 365 inbox will be saved in a folder called Email attachments from Power Automate.
It really is as simple as clicking on the ”Create Flow “button on the bottom of the screen.
Once you have done that you will be taken to a confirmation screen where you can toggle the Flow on or off by using the Turn Off button in the top right of the screen.
That’s it. You are done.
To test the flow, create a new email with attachment and send it to the Outlook mail address that was used.
Let’s head over to your OneDrive for Business. You should now see a new folder titled “Email attachments from Power Automate “in which your attachment from the test email is securely saved, as are any future attachments that are emailed to you.
Job done. Simple.
Ready to take your use of Microsoft 365 and Office 365 to the next level and create positive change in your business? We can help! Reach out to us to know more about how we can build these solutions together.